
  This  program will provide a membership list for the average club.ú It  also 
  provides  for  Printing File Cards and Addressing  Envelopes,   Folders  and 
  Labels  at 6 lines per inch on an ASCII Printer.ú The program also Prints or 
  Prints  to Disk a Membership List that includes all file  information.ú  The 
  program will create files called CLUBNAME.REC and MEMBER.REC when started up 
  the 1st time and read these files each time you start up thereafter.ú  After 
  the 1st time,  member records you enter won`t be saved unless you save them, 
  this allows you to make changes for just one printing.ú To revise or  delete 
  a  record you must KNOW the RECORD NUMBER.ú Records are RENUMBERED EACH TIME 
  you  DELETE  a record or SORT the file.ú The record number is shown  on  the 
  display screen.ú All fields except "Dues" & "Select" (T or F)  are character 
  fields and any ASCII character may be entered.   Phone numbers allow 13, the 
  normal  form is (xxx)xxx-xxxx.ú Zip codes allow 10  in the form  xxxxx-xxxx. 
  Street  Address allows 30.ú City allows 20.   State allows 4.   Title allows 
  15.  Each Name field allows 15, but the TOTAL of the 3 MUST NOT EXCEED 30 or 
  labels  won`t print correctly.ú Both Dates & Committee allow 8.   ú  Comment 
  allows 40.  Use the ? for a Wild Card when choosing.   The maximum number of 
  records  per file depends upon the free RAM in your computer and is shown on 
  the bottom of the Path Selection screen. 
                                  CLUBNAME.REC

  The  information  you  enter  at the initial start-up  goes  into  the  file 
  CLUBNAME.REC and is used each time you start up thereafter.  The information 
  is also used to print return address labels.  To change this data just erase 
  the file and start over.  

                                 Files Included 

                     Name               Length    Date      
                     =================  ========  ======== 
                     MEMBER.DOC            35122  11-14-91 
                    *MEMBER.EXE            36416  11-14-91 
                    *MEMBER.HLP             8480  11-14-91 
                    *MEMBER.OVR            99283  11-14-91 
                     ROLODEX.FMT           10660  06-14-91 
                                  ====  ======== 
                          Total      5    221251 

    *  Include  on same disk and/or in same subdirectory preferably  in  the 
       DOS PATH. 
                                     Sorting

  Starting with Version 7.0 a separate Sort procedure is provided which allows 
  you  to sort on any field.   A  separate Save procedure is also provided  so 
  that  you can decide to save your records in whatever order you wish.   This 
  is IMPORTANT be sure to SAVE YOUR RECORDS anytime you ADD MEMBER(S).   There 
  is  no  need to sort when you make changes unless you change the Sort  Field 
  nor is it necessary to sort when you delete a record.  Sorting takes time on 
  big  files!   On my XT compatible which runs Norton's SI at 2.0  it takes  5 
  seconds to sort a "worst case" file of 100 records while to sort 2000 "worst 
  case" records takes 55 minutes.  The "worst case" means exact matches in the 
  file; I took a 70 record file and copied it almost 29 times until I had 2000 
  records,   then  sorted this file on Last Name (Last Name+First  Name+Middle 
  Name)  which means 70 records that matched character for character 29  times 
  each.   Some more XT times on a 2000  record file: LOAD 36  seconds,  SAVE 2 
  minutes  35  seconds,  PRINT TO DISK 2 minutes.   The same tests on my 8 mhz 
  PCAT  which runs Norton's SI at 8.0:  Sort 2000  "worst case"  records,   17 
  minutes 25  seconds. Load 2000 records, 19 seconds. Save 2000 records,  21.3 
  seconds.  My 20 mhz 386 does these much faster.   The save times are greatly 
  affected by the speed of the disk drive.  Floppies are much slower.  

                                Choose Procedure

  In  addition  to  sorting  the  records  on any  field  you  are  given  the 
  opportunity  to  choose  to  operate  with  only  records  chosen  for  some 
  particular attribute.   ie city, state, zip code,  etc.   One new feature of 
  the  Choose procedure not noted on the screen is the use of an asterisk  (*) 
  in  choosing names.   If you enter an asterisk when asked for Last Name  you 
  can  sort  for first and middle name only,  further,  if you also  enter  an 
  asterisk  when asked for First Name you can choose only a particular  middle 
  name.    You can also enter just one letter or number to choose all  records 
  who's field starts with that letter or number.   For instance you might have 
  your  records sorted by last name and choose to print all records  with  zip 
  codes  starting  with  0.    This  would  print  east  coast  addresses   in 
  alphabetical  order.   You might want to print address labels for these  and 
  then  repeat  the process and export a mail merge for your  word  processor. 
  This is particularly useful when printing folders for mailing, as you can be 
  sure  of  getting  the letters and their addresses on the back in  the  same 
  order.  



                         Mail Merge and Exporting Files

  The  Membership List produces three types of mail merge,  two of which serve 
  as data export files.  The types are; Standard Mail Merge or Comma Delimited 
  (Other  delimiters  may be specified),  System Data Format (SDF)   or  Fixed 
  Length  and Separate Line Format (SLF).   The first two are used  to  export 
  data  to  other programs while the SLF is used exclusively for  Mail  Merge. 
  All three are output in the order shown above from top to bottom.   The  SLF 
  file substitutes "Dues are Paid"  or Dues not Paid" for the Dues Logical and 
  "Selected" or a blank line for the Selected Logical.   The other files use a 
  T or an F for these values as required by most database programs.  

                                 Importing Files

  The Membership List imports the three formats mentioned above,  and also the 
  MEMBER.REC format used by the program.  All are added to your current record 
  but  do not have to be saved.   This means you can import another list  just 
  for  one  time use,  sort it as you wish,  make output files and  then  exit 
  without saving the records.  Of course you can save them if you wish to.  To 
  Import or Export press I at the main menu.  

                                Formatted Output

  The  Membership  List allows,  the creation,  storing,  editing and  use  of 
  formatted (.FMT)  files.  This allows you to develop files to fill in forms, 
  develop your own forms to fill in or even to use a special size of label not 
  directly  supported.    Included  on  the program  disk  is  one  such  file 
  ROLODEX.FMT that I have used.  I also developed one for tow envelopes one to 
  the member from the club and the next one from the member to the club.   The 
  second had a place for the member to sign and as you can guess it was for an 
  election.    Some of these things can also be done with a word processor and 
  mail  merge,  so you should consider both and decide which is best for  your 
  application.  









                                Shareware Concept

  Shareware is Copyrighted Commercial Software! ÿYou are allowed to try before 
  you ÿbuy, ÿÿand freely give copies to your friends to try before ÿthey ÿbuy. 
  Only distributors authorized by the author may make any charge for copies of 
  Shareware programs.  Anyone who finds the program useful is required to send 
  payment ÿfor ÿuse ÿof the program to the author or his listed ÿagent.  ÿÿThe 
  Membership ÿList ÿand Mail Label program is the sole property ÿof ÿLloyd ÿC. 
  Bowen Jr. ÿThe ÿregistration fee for the use of this program on one computer 
  is $20.00 and should be mailed to: 

                                Lloyd C. Bowen, Jr.
                                2213 Peach Tree St.
                                Amarillo, Texas
                                79109-1922

   Please reference "Member Version 7.0" with your registration.

              The Records use 230 Bytes each of RAM or Disk Space.
      MAXIMUM of 2000 Records per File!          Lloyd C. Bowen Jr 11/11/91

